Privacy Policy & GDPR Statement

Retford Gymnastics

At Retford Gymnastics, we are committed to protecting and respecting your privacy. This statement explains when and why we collect personal information about people who visit our website and join our club, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.

1. Who are we?

Retford Gymnastics is a sports club providing gymnastics coaching and activities. For the purposes of data protection, we are the “Data Controller” of the personal information you provide to us.

2. How do we collect information?

We obtain information about you when you use our website (retfordgymnastics.com), when you register your child for classes, when you contact us about services, or if you apply to be a volunteer or coach.

3. What type of information is collected?

The personal information we collect might include:

  • Contact Details: Name, address, email address, and phone number.
  • Member Information: Names and dates of birth of gymnasts.
  • Sensitive Data: Medical conditions, allergies, or disability information (to ensure the safety of our participants).
  • Emergency Contacts: Names and numbers of parents/guardians.
  • Technical Data: Your IP address and information regarding what pages are accessed on our website.

4. How is your information used?

We use your information to:

  • Process your membership and class registrations.
  • Carry out our obligations arising from any contracts entered into by you and us.
  • Seek your views or comments on the services we provide.
  • Notify you of changes to our classes or schedules.
  • Send you communications which you have requested or that may be of interest (e.g., club newsletters).
  • Ensure the safety and well-being of all gymnasts (medical information).

5. Legal Basis for Processing

Under GDPR, we rely on the following legal bases:

  • Contract: To fulfill our agreement to provide gymnastics coaching.
  • Legal Obligation: To comply with safeguarding and insurance requirements.
  • Consent: For marketing purposes or when processing specific sensitive medical data.
  • Vital Interests: To protect a member in a medical emergency.

6. Who has access to your information?

We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.

We may pass your information to third-party service providers (such as British Gymnastics for insurance/membership purposes) for the purposes of completing tasks and providing services to you on our behalf. However, we disclose only the personal information that is necessary to deliver the service.

7. How we protect your data

We take steps to ensure that your information is treated securely. Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. Once we receive your information, we make our best effort to ensure its security on our systems and within our physical filing protocols.

8. Your Rights

You have the right to:

  • Ask for a copy of the information Retford Gymnastics holds about you.
  • Request that we correct any inaccuracies in your information.
  • Request that we delete your personal data.
  • Object to our processing of your personal data.

9. Contact Us

If you have any questions regarding this policy or our privacy practices, please contact us directly at admin@retfordgymnastics.com.